Scanning & serial numbers
Find products by barcode/QR, check stock per warehouse and manage serial numbers of individual devices
→ Open product info (scan) · Open serial numbers
For daily warehouse and workshop work, SimpliServ offers two fast tools: product info with a scan function to check stock instantly by barcode, and the serial-number overview to track individual devices across their entire lifecycle.
Product info by scan
You'll find the Product info page under Inventory → Product info. You select a product manually or scan its code – the result immediately shows all details and stock.
Scan a code or choose a product
Click Scan to open the camera, or type the name in the Search product… field. EAN, SKU or article number are scanned. The scanner supports EAN-8/13, Code 128 and QR codes; a USB-connected hand scanner works too.
Check stock per warehouse
After a hit, a table appears with Warehouse, Stock, Reserved and Available per location plus a total row. The available stock is colour-marked (green > 0, red < 0).
View serial numbers
If the product is serialized, a second block lists the associated serial numbers with status and warehouse (up to 25 per scan).
The scanner stays open after a hit, so you can check several products in a row. Camera features like flashlight, zoom and camera selection are available directly in the scanner dialog.
The stock values come from the same model as everywhere in SimpliServ – details on the reservation and availability logic are under Inventory logic & stock control.
Serial-number overview
The Serial numbers page under Inventory → Serial numbers shows each individual serial number as its own record – ideal for tracing where a specific device is and who it was delivered to.
Prerequisite: the product is set up as serialized (see Create a product). Only then does SimpliServ track serial numbers per unit.
Columns & filters
| Column | Content |
|---|---|
| Serial number | the unique number (searchable) |
| Product | the linked product (link to the product) |
| Warehouse | the current location with colour marking |
| Customer | the assigned customer (from the delivery) |
| Delivery | the linked order or shop order |
| Status | Available, Reserved or Sold |
The status is colour-coded: Available green, Reserved orange, Sold grey. You can filter by product, warehouse, customer, delivery and status.
Add a serial number
Open Add
Clicking Add serial number opens a side form.
Fill in the fields
Choose product and warehouse and enter the serial number. The new number is created with status Available.
Permissions
- View inventory (
inventory.view) – access to the product info/scan page - View serial numbers (
products.serials.view) – access to the serial-number overview - Create serial numbers (
products.serials.create) – add new serial numbers
You assign permissions under Users & roles.
Related topics
How is this guide?
Reorder notifications
Set up and understand stock warnings: when SimpliServ reports that an item falls below the minimum stock, who gets the notification, how the reorder point and safety stock drive the colours, and why open purchase orders stop the warning
Set up channel sync
Sync products and stock with Shopify, Wix and other channels