Locations (multi-site)
Manage several branches with their own address, country and state — holidays + labour law apply per location
→ Open locations in SimpliServ
If your company has several locations (e.g. head office Vienna + branch Munich + workshop Zurich), you create each as an office. The location determines:
- Which holidays apply to the staff working there (state-specific in DE/CH)
- Which statutory break/leave rules are applied (per country)
- Address management (for payroll, reporting, letterhead)
Default location
On first setup, a location "Head office" is created automatically with the address from the company settings. All existing contracts are assigned to this location.
You can:
- Rename the head office / change the address
- Create more locations
- Transfer the default marker to another location (only one can be the default)
- Delete a location — not possible for the default or when contracts are assigned
Create a location
Click Create location
In the locations area (/dashboard/admin/organisation/offices), top right.
Enter name + address
Required: name (e.g. "Branch Munich"). Optional: address, postcode, city.
Choose the country
From the country dropdown. Search works in any language — "Deutschland", "Germany", "Alemania" all find Germany.
Choose the state / region (optional)
After choosing the country, the region dropdown appears automatically. The list depends on the country:
- DE → 16 states (Bavaria, NRW, Saxony, …)
- AT → 9 states (Vienna, Tyrol, Salzburg, …)
- CH → 26 cantons (Zurich, Bern, Geneva, …)
- IT, ES, FR, PL, NL, BE, … → their respective regions
The region choice is optional. Without a region: only nationwide holidays apply.
Default location toggle (optional)
If this location should be the new default. The old default loses the marker automatically.
Save
The location appears in the table.
Assign a location to a staff member
The assignment happens via the staff member's employment contract. In the contract edit dialog there's an office field.
If no office is explicitly set in the contract → the staff member falls back to the default location.
Effect on holidays
The holiday logic in Leave + Time clock uses this chain:
staff member → active contract → office → country_code + holiday_region_codeExample:
- Anna's contract is office "Branch Munich" (DE, region
DE-BY) - Anna requests leave from 14/08 to 16/08/2026
- The system calculates: 15/08 = Assumption Day, a holiday in Bavaria → not counted as a leave day → Anna loses only 2 instead of 3 leave days
If Anna were in office "Branch Cologne" (DE, region DE-NW), 15/08 wouldn't be a holiday — all 3 days count.
Effect on labour law
Break, leave and working-time rules are loaded per location country:
| Country | Minimum break from 6h | Min. annual leave | Max. daily work |
|---|---|---|---|
| AT | 30 min | 25 days | 10 hrs |
| DE | 30 min (45 from 9h) | 20 days | 10 hrs |
| CH | 30 min (60 from 9h) | 20 days | 9 hrs |
| IT | 10 min | 20 days | 13 hrs |
| ES | 15 min | 22 days | 9 hrs |
| FR | 20 min | 25 days | 10 hrs |
(Standard EU default for countries not explicitly listed: 30 min break, 20 days leave, 10 hrs max, 48-hour week, 11 hrs rest period.)
Delete a location
Only works if:
- The location is not the default
- No contracts are assigned
On a violation, the system shows an error. Solution: move the contracts to another location, then delete.
Order of region resolution
1. contract.office.holiday_region_code (user-specific)
2. tenant default office.holiday_region_code (fallback)
3. null → spatie provides only nationwide holidaysRegion data isn't duplicated in the DB. SimpliServ uses ISO-3166-2 codes (DE-BY, AT-9, CH-ZH) as the source of truth — the region list comes from spatie/holidays (DE, CH, ES, FR, AU, MY, BA) plus a built-in fallback list for the EU (AT, IT, BE, NL, PL, CZ, SK, HU, SI, HR, DK, SE, NO, FI, GB, IE, PT, GR, RO, BG, LU, LI, EE, LV, LT). Labels are localized in the browser via Intl.DisplayNames — you see the region names in your language.
Later extensions
Currently not in the schema but easy to add:
- Phone + email per location
- Manager (user reference)
- Opening hours / shift model per location
- Bank accounts per location (for different IBANs in multi-country)
Related topics
- Employment contracts — the location is assigned to a staff member via the contract
- Leave & sick days — holidays per location are automatically deducted on leave requests
- Time clock — mandatory breaks follow the labour law of the location's country
- Set up your company & organisation — provides the address and country for the default "Head office" location
How is this guide?
Set up your company & organisation
Maintain your company master data: logo, contact details, VAT ID, address, bank details, country/currency and default tax rates for invoices, proposals, orders and delivery notes.
Users & roles
Invite staff, assign roles and control permissions at a fine-grained level