Inventory management & storage

→ Open inventory management · Open file management

Under Administration → Inventory management you centrally set how SimpliServ handles warehouses and stock: which warehouse is posted to by default, which warehouses and locations exist and when your team gets a reorder notification. The operational stock control itself (movements, stock count, transfers) is described under Manage inventory and Inventory logic & stock control.

What's on this pageCopy Anchor Link

Inventory management bundles four areas on one page:

Set the default warehouseCopy Anchor Link

The default warehouse is the warehouse SimpliServ posts to when no other warehouse is explicitly chosen – e.g. when booking out parts from an order or at a quick sale at the register.

Reorder notificationsCopy Anchor Link

In the Reorder notifications area you set when your team learns that stock is running low, and which default thresholds apply to items without their own values. How the warning is triggered in detail, who gets it and how open purchase orders affect it is explained in the dedicated guide Reorder notifications (stock warnings).

Three settings:

• Send reorder notifications — the global toggle. Off = no one gets stock warnings (the stock display in the warehouse still stays coloured).
• Default minimum stock — applies to items without their own minimum stock. 0 turns off the notification for these items (without a defined threshold there's no reorder recommendation).
• Default safety stock — a buffer above the minimum stock. It widens the yellow "Low" range before an item jumps to "Reorder".

Create a warehouseCopy Anchor Link

In the Warehouses area you create any number of physical and virtual warehouses (e.g. "Main warehouse", "Service van", "Consignment"). Each warehouse gets a name, code and optionally an address.

Details on stock control per warehouse – target/actual stock, movements, stock count – are under Manage inventory.

LocationsCopy Anchor Link

Locations are the finer level within warehouses – shelf, compartment or bay – and are managed here across all warehouses. That way you find an item's exact place again when scanning or picking.

Keep an eye on storage usageCopy Anchor Link

"Storage" means two different things in SimpliServ – don't confuse them:

• Warehouse/storage (stock): physical goods, here on the inventory management page.
• File storage: the disk space of all uploaded files (photos, PDFs, attachments) of your account.

You see the file storage under Administration → File management in the Storage usage card: Total used (the sum of all files) and Files stored (the count). Use this as a rough overview of how much uploads are filling your account.

Related topicsCopy Anchor Link

• Reorder notifications (stock warnings) — when and to whom the warning goes, plus the logic behind it
• Manage inventory — stock, movements and stock count per warehouse
• Inventory logic & stock control — reservations, availability and goods movements in the background
• Create a product — store the minimum stock directly on the product